Under Data Protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data about you.
We, Captain Shaw’s C of E Primary School, are the ‘Data Controller’ for the purposes of data protection law.
Our Data Protection Officer (DPO) is Elaine Miller (see contact below).
The personal data we hold
Personal data that we may collect, use, store and share (when appropriate) about you includes, but is not restricted to:
We may also collect, store and use information about you that falls into "special categories" of more sensitive personal data. This includes information about (where applicable):
We may also hold data about you that we have received from other organisations, including other schools and social services.
Why we use this data
We use this data to:
Use of your personal data for marketing purposes
Where you have given us consent to do so, Captain Shaw’s C of E Primary School, may send you information, via the School App promoting school events, charitable events or services that may be of interest to you. You can withdraw consent or ‘opt out’ of receiving these notifications at any time by clicking on the ‘Unsubscribe’ link on the School App.
Our legal basis for using this data
We only collect and use your personal data when the law allows us to. Most commonly, we process it where:
Less commonly, we may also process your personal data in situations where:
Where you have provided us with consent to use your data, you may withdraw this consent at any time. We will make this clear when requesting your consent, and explain how you would go about withdrawing consent if you wish to do so.
Some of the reasons listed above for collecting and using your personal data overlap, and there may be several grounds which justify our use of your data.
Collecting this information
While the majority of information we collect about you is mandatory, there is some information that can be provided voluntarily.
Whenever we seek to collect information from you, we make it clear whether you must provide this information (and if so, what the possible consequences are of not complying), or whether you have a choice.
How we store this data
We keep personal information about you while your child is attending our school. We may also keep it beyond their attendance at our school if this is necessary in order to comply with our legal obligations. Our records management policy sets out how we manage the personal information which we store.
We use the following document to determine how we and manage information and records stored in school: Information and Records Management Society’s toolkit for schools – this has been written by the Information and Record Management Society.
We do not share information about you with any third party without consent unless the law and our policies allow us to do so.
Where it is legally required, or necessary (and it complies with data protection law), we may share personal information about you with:
Transferring data internationally
Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.
How to access personal information that we hold about you
Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them.
If you make a subject access request, and if we do hold information about you, we will:
You may also have the right for your personal information to be transmitted electronically to another organisation in certain circumstances.
If you would like to make a request, please contact our Data Protection Officer (DPO).
Your other rights regarding your data
Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe. You have the right to:
To exercise any of these rights, please contact our Data Protection Officer (DPO).
We take any complaints about our collection and use of personal information very seriously.
If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our Data Protection Officer (DPO).
Alternatively, you can make a complaint to the Information Commissioner’s Office:
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our Data Protection Officer (DPO):
Elaine Miller. You can contact Elaine through the School Office or via the admin email address.